Immigration documentation support for law firms

Scale immigration case preparation without losing control of the file.

Proximate Consult supports immigration attorneys and law firms with structured case intake, immigration documentation outsourcing, USCIS packet preparation, client communication support, and secure visibility from first upload to completed handoff.

Start a law-firm intake View portal model

case stages tracked: 0
attorney review gates: 0
secure client portal: 0

Case command desk

Matter readiness

Firms

Packets

On-time

Document retrieval7 pending

Attorney review4 ready

Client requests3 blockers

Next best action

Request missing proof of relationship for the I-130 packet before final attorney review.

Secure workflow preview

Case flow

Where Proximate fits into your process.

Your firm owns intake and filing. Proximate runs the six steps in between. Tap or hover a stage to see what happens there.

FirmIntake

Document Collection

Source documents are gathered, organized, and checked against practice-area checklists.

FirmFiling

Attorney-facing support

Built around the immigration work firms already need to move faster.

The service is designed to sit behind the attorney, strengthen the operational layer, and keep each case file organized without replacing legal judgment.

USCIS petition drafting support

Structured drafting assistance for immigration petitions, forms, exhibits, and supporting narratives under attorney direction.

Learn more

Case packet preparation

Organized document packets, exhibit lists, client-ready requests, and final review bundles prepared for law-firm teams.

Learn more

Client communication support

Drafted follow-ups, missing-document requests, and status updates that help keep client files moving.

Learn more

Portal-based case intake

Law firms can submit cases, upload CSVs or secure files, and track every matter from intake to completion.

Learn more

Silver Spring, Maryland and nationwide support

We are available to work with firms located in all 50 states of the United States.

Proximate Consult supports immigration documentation, immigration case preparation, USCIS packet preparation, and legal process support for attorneys and firms anywhere in the United States, through one remote workflow.

Targeted service language

Immigration Documentation Outsourcing Immigration Paralegal Support USCIS Packet Preparation Law-Firm Intake Support H-1B Petition Preparation Support L-1A / L-1B Petition Preparation Support O-1 Petition Preparation Support EB-1A Extraordinary Ability Petition Support EB-2 National Interest Waiver Petition Support PERM and EB-2 / EB-3 Case Preparation Support

Nationwide coverage

Proximate is based in Silver Spring, Maryland, and is available to work with immigration law firms located in all 50 states of the United States through the same remote workflow.

All 50 statesRemote-first deliveryUS time-zone coverageSilver Spring, Maryland HQ

Secure client portal

Law firms submit the case once. Proximate keeps the work visible until handoff.

Each firm gets a dedicated, secure account for uploads, CSV or file-based case intake, editable stage tracking, Docketwise sync readiness, and owner/attorney review gates.

Intake received

Receipts and case activity stay visible to the law-firm team.

Internal review

Receipts and case activity stay visible to the law-firm team.

Work in progress

Receipts and case activity stay visible to the law-firm team.

Request or blocker

Missing items or questions are flagged clearly before work continues.

Completed handoff

Receipts and case activity stay visible to the law-firm team.

Operations board

Live case movement

Sample view

CaseFirmStatus

I-130 family petitionMartinez LawInternal review

N-400 naturalization packetAvery ImmigrationWork in progress

I-765 work authorizationNorthline LegalRequest or blocker

Clear handoffs

Less guessing. More accountable case preparation.

Each case has a visible stage, assigned next step, document status, and review posture. The goal is simple: keep law-firm teams informed without making them manage another complex project board.

Attorney-owned legal strategy and final review
Role-based access for law-firm accounts
Document handling built around confidentiality
Operational receipts for every major case movement

Firm operations insights

Practical notes on outsourcing, deadlines, and case file organization.

Browse the library

USCIS Packets

The Real Cost of a Missed RFE Deadline, and How Firms Prevent It

A missed RFE response deadline is rarely one person's mistake. It's a gap in the system, and it costs the firm far more than the case.

Read guide

Vendor Evaluation

Can You Actually Get Your Case Data Out of INSZoom? What Immigration Firms Should Know Before They Switch

Before a firm signs a multi-year contract with any immigration case management platform, it should ask one question the sales call will not answer: what does it cost, in time and money, to leave.

Read guide

Vendor Evaluation

How to Vet an Immigration Document-Prep Outsourcing Partner: 7 Questions to Ask Before You Sign

A practical due-diligence framework for law firms evaluating immigration document-prep outsourcing, built around the questions that actually predict whether a vendor will hold up under deadline pressure.

Read guide

Security posture

Designed for sensitive immigration files.

Controlled portal access

Each firm gets one dedicated, secure account, with expanded team-level access available as your firm grows.

Attorney review gates

Proximate supports documentation operations; legal advice and final legal judgment remain with the attorney.

Build a stronger back office

Give your immigration team structured support without adding full-time overhead.

Talk with Proximate Consult about case intake, documentation support, and secure operational visibility for your firm.

Email Proximate Call +1 (240) 906-0672