Scope the case lane
The firm identifies the matter type, desired handoff format, and who owns final attorney review.
Services
Immigration documentation support that strengthens the law-firm back office.
Proximate Consult is built for firms that need careful preparation capacity without losing attorney control, client trust, or visibility into the work.
Petition and form preparation support
- USCIS petition drafting support under attorney direction
- Narrative, exhibit, and supporting-document organization
- Packet assembly for family, humanitarian, employment, and naturalization matters
Case packet readiness
- Document checklist creation and missing-item tracking
- Case summaries prepared for owner or attorney review
- Final handoff bundles organized for law-firm workflows
Client communication support
- Drafted missing-document requests and status updates
- Follow-up language aligned to the firm’s tone
- Attorney approval gates before legal-sensitive communication
Review and quality control
- Internal review before attorney review
- Consistency checks across forms, supporting records, and narratives
- Visible blockers when information is incomplete or unclear
Where Proximate fits
A preparation layer for firms that have legal judgment covered but need operational capacity.
Proximate is not positioned as a replacement for attorneys or firm systems. It is the structured support layer that helps turn client records, checklists, forms, and missing-document issues into a cleaner file for attorney review.
Family-based
- Spousal and immediate-relative petitions (I-130)
- Concurrent I-130 / I-485 filings
- Removal of conditions (I-751)
- Fiancé(e) petitions (K-1)
Employment-based — nonimmigrant
- H-1B specialty occupation
- L-1A / L-1B intracompany transferee, including new office
- O-1 extraordinary ability
- E-2 treaty investor and E-3 specialty occupation
- TN, H-3, P-3, and R-1
Employment-based — immigrant
- EB-1: extraordinary ability, outstanding researcher, multinational executive
- EB-2 National Interest Waiver
- PERM-based EB-2 / EB-3, including labor-certification coordination
Humanitarian
- VAWA self-petitions
- Affirmative asylum
- Handled under a restricted access tier given the statutory confidentiality protections on these matters
Scope discipline
Support that respects the line between operations and legal judgment.
Proximate prepares documentation and operational materials under the law firm’s direction.
The attorney or owner keeps final authority over legal strategy, filings, and advice.
Every legal-sensitive output can be routed through a review gate before use.
Prepare the file
Proximate organizes source documents, drafts operational materials, builds packet structure, and flags missing information.
Route review gates
The owner or attorney receives a clean review bundle with open questions, risk notes, and next-step recommendations.
Handoff cleanly
Completed work returns to the firm with the packet, summary, status notes, and any remaining client requests.
SEO service footprint
Richmond-area immigration operations support, available to firms nationwide.
The service pages intentionally cover high-intent searches around immigration documentation outsourcing, immigration paralegal support, USCIS packet preparation, legal process support, and law-firm intake support.
Local-intent markets
Richmond is the anchor. The content expands to nearby Fort Bend and Houston-area searches, then broadens into Texas and national remote support terms.
RichmondRosenbergSugar LandMissouri CityKatyHoustonPearlandCypressThe WoodlandsConroeGalvestonBeaumontCollege StationAustinSan AntonioDallas
Typical turnaround
Internal production time, once a case is in production and the file is complete.
These ranges cover drafting and internal quality control only — the clock starts when a case is set to production and pauses only for documented missing client documents or pending attorney feedback, never for workload or silence. Total time to your desk also depends on your firm's own review cycle.
Family-based
2–3 business days
Employment-based — nonimmigrant
3–10 business days
Employment-based — immigrant
3–9 business days
Humanitarian
4–5 business days
If a case reaches 50% of its internal timeline without a draft, it escalates automatically. Any missed timeline gets a documented explanation and corrective action.
Frequently asked questions
Does Proximate Consult practice law or give legal advice?
No. Proximate prepares documentation and operational materials under the retaining attorney's direction. The attorney or firm of record keeps final authority over legal strategy, advice, and what gets filed.
Who reviews a file before it's filed?
Every file passes an internal quality-control step before it reaches the firm, and legal-sensitive output is routed through an attorney review gate before use. Proximate never files or signs anything with USCIS — that stays with the attorney of record.
How are confidential or statutorily protected matters handled?
VAWA, U, and T matters carry statutory confidentiality protections. Those files are handled under a restricted access tier — limited staff access, logged, and separated from general case storage — rather than treated like a standard file.
What happens if a case is at risk of missing its timeline?
Escalation is automatic, not discretionary: if 50% of a case's internal timeline elapses without a draft, it escalates on its own. Any missed timeline gets a documented explanation and a corrective action, not silence.
What case types do you support?
Family-based, employment-based (nonimmigrant and immigrant), and select humanitarian matters — see the practice areas above. Other matter types are scoped case-by-case; ask during your consultation.
By case type
Dedicated preparation support for the filings that carry the most risk.
Each page below covers one classification's governing statute, regulation, and the specific points USCIS scrutinizes on that case type.
H-1B petitions
H-1B specialty occupation petition preparation support for immigration law firms: drafting, LCA coordination, and internal QC built around the specialty-occupation standard USCIS actually applies.
View case-type pageL-1 petitions
L-1A and L-1B intracompany transferee petition preparation for immigration law firms, including new-office filings, built around the qualifying corporate relationship and specialized-knowledge standards USCIS scrutinizes most.
View case-type pageO-1 petitions
O-1A and O-1B extraordinary ability petition preparation for immigration law firms, built around the correct standard for each classification and the evidentiary depth USCIS's own worked examples call for.
View case-type pageEB-1A petitions
EB-1A extraordinary ability petition preparation for immigration law firms, structured around the two-step Kazarian analysis USCIS actually applies — not just the ten regulatory criteria.
View case-type pageEB-2 NIW petitions
EB-2 National Interest Waiver petition preparation for immigration law firms, built around the Dhanasar three-prong framework and the 2025 USCIS guidance requiring the underlying EB-2 classification to be established first.
View case-type pagePERM & EB-2/EB-3
PERM labor-certification coordination and PERM-based EB-2/EB-3 petition preparation for immigration law firms, built around exact-match consistency between the I-140 and the certified labor certification.
View case-type pageBuild a stronger back office
Give your immigration team structured support without adding full-time overhead.
Talk with Proximate Consult about case intake, documentation support, and secure operational visibility for your firm.