Intake inputs
- CSV case lists from firm staff
- Secure document packets and supporting files
- Matter notes, client records, and firm instructions
- Docketwise-ready metadata when integration is approved
Service detail
Turn scattered immigration intake into a cleaner preparation file.
Proximate helps firms move from raw intake to structured case preparation. The workflow is designed for law firms that need case visibility without forcing attorneys into project management.
Operational outcomes
- Cases grouped by stage and status
- Clear requests when evidence is missing
- Attorney-review-ready summaries
- Completed handoff packets organized for firm approval
The question firms actually ask
Our case files are a mess even though we pay for case management software. Where does the chaos actually come from?
The software gives you fields, not rules. It won't stop one attorney from naming a matter by client first name while another bundles six filings under one vague label. A firm-wide naming convention and intake structure is what makes the software's search and sort features actually work.
Built for review control, confidentiality, and firm-owned judgment.
Proximate supports preparation and operational clarity. Legal strategy, legal advice, filing decisions, and final attorney review remain with the responsible law firm.
Nationwide coverage
Support for firms searching for experienced paralegal support without the overhead cost, available virtually to serve all 50 states of the United States.
Proximate works with immigration law firms across the United States, supported from Silver Spring, Maryland through one remote workflow.
All 50 statesRemote-first deliveryUS time-zone coverageSilver Spring, Maryland HQ
Related reading
Standardizing Matter Names and Case Files Across an Immigration Practice: A Practical System
The naming convention this service applies from the first intake.
Read moreHow Law Firms Can Reduce Immigration Case Intake Backlogs Without Losing Control
How intake chaos turns into a backlog, and how to stop it.
Read moreDocketwise vs. LawLogix vs. INSZoom: What Immigration Firms Actually Complain About
Why the platform choice matters less than the intake discipline around it.
Read moreNext step
Book a discovery call.
Share current case volume, matter types, handoff expectations, and who on the firm side will review legal-sensitive work.
Build a stronger back office
Give your immigration team structured support without adding full-time overhead.
Talk with Proximate Consult about case intake, documentation support, and secure operational visibility for your firm.